The Mission of the King’s College Institutional and Academic Grants (IAG) Office is to facilitate the procurement of external support by assisting the administration and faculty in the identification of private and government funding sources and with the development of grant proposals; documenting and promoting the achievements of those who procure grants; and facilitating the grant compliance process.
The three main sources of higher education grants are governmental entities, foundations, and corporations. Grants advance academic initiatives and faculty research, and support innovation in institutional growth and cooperative initiatives with the surrounding community.
Sponsored Agreements are grants, contracts, and other agreements under which King’s College faculty members performs research and development, training, and other sponsored work, as initiated by the faculty member. Faculty members are responsible and accountable to King’s College officials for the proper conduct of the project, compliance with policies, and the use of funds in accordance with King’s College and sponsor entity guidelines.
Resources and Services of IAG Office Include:
- Facilitate the grant approval and signature process.
- Research Federal, State, Local and private funding opportunities to serve academic and institutional needs and funding priorities as guided by the strategic plan.
- Disseminate funding resources and grant information to faculty and administration.
- Coordinate with appropriate College oversight committees, boards, and offices to ensure that specific proposals, programs, and projects have been reviewed and approved for compliance.
- Schedule and facilitate program and project planning.
- Assist with proposal development, including letters of inquiry, drafts, narratives, and budget formation.
- Review and edit proposals.
- Submit grant proposals.
- Monitor grant activity, assure grant compliance, and track submission of reports to funders during the post-award process.
- Maintain an on-line grants catalog/library for campus-wide information needs.
- Present development workshops on proposal preparation and writing.
- Build community partnerships in support of grant development.
- Propose policies and procedures to senior administration in compliance with grants and contracts management regulations.
Guidelines for Academic Grants:
- Clearance and Approvals - All proposals for grants, contracts and cooperative agreements must have clearance; a completed King’s College Proposal Clearance Form must be signed by the Principal Investigator/Project Director, Department Chairperson, and Vice President for Academic Affairs, to ensure at the outset that the proposal fits within the mission and vision of King’s, and does not conflict with any other projects currently being undertaken at King’s. The Principal Investigator/Project Director must also ensure compliance with King’s Institutional Review Board, Instructional Animal Care and Use Committee, sponsor requirements, etc.
- Proposal Preparation - The Principal Investigator/Project Director is responsible for preparing the proposal, with assistance and guidance from IAG.
- Budget Preparation - The Principal Investigator/Project Director is responsible for justifying the appropriateness of the direct and indirect costs budgeted. Budgets must be prepared in accordance with appropriate government regulations, sponsoring/contracting agency guidelines and King’s College’s policies. IAG will assist in developing the budget. If a cash match is required, prior arrangements and approvals are required from the Department Chairperson, Vice president for Academic Affairs, and the Vice President for Business Affairs and Chief Financial Officer.
- Contracts - Principal Investigator/Project Director is not authorized to sign contracts on the behalf of King’s College.
- Collaborative Projects - Collaborative/cooperative efforts with other institutions should be clearly delineated in the proposal. A signed Memorandum of Understanding should be attached to the clearance form, identifying the responsibilities of each institution. IAG will assist in writing this Memorandum of Understanding.
- Post-Award - When a proposal has been approved for funding, IAG must be notified. IAG will review the terms and conditions with the Principal Investigator/Project Director and the Assistant Controller to review budgetary and reporting procedures.
- The Principal Investigator/Project Director is responsible for the following: performing the project within the constraints of the proposal/contact; all technical aspects of the project; the budget; authorization of all expenditure of funds; timely submission of all required reports; ensuring compliance with sponsor regulations/guidelines. IAG will provide assistance as needed.
- The Deputy Controller is responsible for making required fiscal reports and obtaining payment for sponsored projects. IAG will provide assistance as needed.
For more information, please contact:
Director of Institutional and Academic Grants
133 North River Street
325B Administration Building
Wilkes-Barre, PA 18711
Phone: (570) 208-5847