At King's College, grants are a vital component of development because they support innovation in teaching and learning, institutional growth, and cooperative initiatives with the surrounding community.
While most philanthropic funds for independent education come from individuals, the three main sources of higher education grants are governmental agencies, foundations, and corporations. In our region, business philanthropy is usually directed through corporate foundations. Most funding sources restrict their grant dollars to clearly defined funding priorities. Institutional and Academic Grants has the role of pursuing external grants that support the mission of King's College, helping King's faculty and administrators identify funding sources and preparing proposals they wish to undertake.
Each grant has its own life cycle: originating an idea; developing a plan to apply the idea in reality; preparing a proposal for submission to one or more sources; administering a grant award; achieving the project's goals; and documenting progress and lessons learned. For King’s Faculty and Staff interested in a grant, please review the Grant Proposal Development Process.
Grant Proposal Development Process
Dear Faculty and Staff:
Are you looking for monies to fund your research project or a program? If so, you've come to the right place. In most cases, to receive a grant you need to submit a proposal. Writing a grant proposal is not as difficult as some of us make it out to be. It simply takes time and careful planning.
Ideally, it is best to start several months in advance of a deadline, but five to six weeks is about as close to a deadline as you want to get. Below are steps that I recommend you take to get the best results:
Step One: If you are a faculty member, discuss your idea/concept with your Department Chair and/or a fellow departmental colleague. It is important to get an objective opinion and ensure that your idea fits into the mission and goals of your department and King's College. If you are a member of Student Services, Administration or any department unrelated to Academic Affairs, discuss your idea with your supervisor.
Step Two: Once you have discussed your idea with the appropriate person(s), you are ready to start the process of writing your grant proposal. To get started, call me at 208-5847 or email me at email@example.com. We will schedule a meeting to discuss your project and related budget.
Step Three: Bring to the meeting a one-to-two paragraph concept, which should include the following:
- Purpose of the project
- Target Audience
- Personnel Needed
- Anticipated release time or overload time required (faculty only)
- Names of collaborating partners, if any
- Space requirements
At that meeting, we will construct the first draft of your budget. If you have determined a possible funding source to which you wish to submit, give consideration to the foundation or agency's funding range as noted in their guidelines. If you don't have a specific funding source in mind, the summary of your idea will help me to identify sources for you.
Step Four: Complete the electronic proposal clearance form and return it to me via email (firstname.lastname@example.org). We will secure the approvals from the Associate Vice President for Academic Affairs or your area Vice President and the Vice President of Business Affairs. Their signatures indicate that they are aware of your desire to submit a grant proposal and that they are in agreement with the concept and the budget.
Step Five: Begin writing your proposal. If you have identified a funding source, be sure to begin crafting your proposal well in advance of the deadline making sure that you follow the grant guidelines thoroughly. If the foundation or agency asks for one-inch margins, don't use ¾ margins. We will assist you with the writing, if needed, as well as review the guidelines to ensure your on track.
Step Six: If the grant guidelines state that you need support letters from people/organizations involved in your project, give yourself plenty of time to secure those letters and make sure that the persons/organizations supporting your proposal clearly understand their roles in the project and are willing to make the commitment to the cause.
Step Seven: Be sure to give our office enough time to process your proposal - approximately three days. What we do is proofread the final proposal, secure the president's approval and signature, collect all supplementary materials such as the (IRS Exemption Letter, List of Board of Trustees, institutional financial statements, etc.), make the requested number of copies and mail the proposal via courier. I will provide you with a complete copy of the proposal and attachments for your file. This process can take considerable time so your cooperation is much appreciated!
We are available to guide you through the proposal writing procedure. Keep in mind, however, that all of these steps take careful planning if you want to submit a compelling and well-conceived proposal. Less preparation time will show in the end product.
Good luck!For more information, please contact:
Director of Institutional and Academic Grants
Phone: (570) 208-5900 ext. 5847